Broadwater County Commission Meeting Minutes for 2023/08/16
Author: Angie Paulsen,Broadwater County Clerk and Recorder
Broadwater County Commission Meeting Minutes for 2023/08/16
Angie Paulsen
Broadwater County Clerk and Recorder
PROCEEDINGS OF THE BOARD OF COMMISSIONERS
BROADWATER COUNTY, STATE OF MONTANA
LOCATION: 416 Broadway, Townsend, MT 59644
DATE: August 16, 2023
Commissioner Debi Randolph called the meeting to order at 10:00 AM. Commissioners Darrel
Folkvord and Lindsey Richtmyer were also present.
Public comment: None. Announced future meetings.
10:02 AM Clerk of District Court Val Hornsveld read into the record a letter of recommendation
to the Appointment of County Administrative Officer (CAO) Position. Commissioner Folkvord
moved to appoint Bill Jarocki as the new CAO. Tim Ravndal with Broadwater County News
requested the rate. Commissioner Randolph commented that the rate is $0.01 less than the
Commissioner’s rate and will be up to 30 hours with no benefits. Motion carried.
10:04 AM MSU County Extension Agent Allison Kosto presented. Commissioner Richtmyer
moved to approve the FY2024 Extension Services Agreement between Montana State University
Extension and Broadwater County, Montana. Commissioner Folkvord seconded. Ravndal
requested the agreement cost to the county. $37,000.00 is the County’s contribution toward
$79,432.00. Motion carried. Accepting applications for Big Sky Big Leadership Program Sept —
May focused on leadership development and local issues/resources.
10:09 AM Commissioner Folkvord presented Airport Grant. Commissioner Richtmyer moved to
approve FY2023 AIP Grant Agreement with Transmittal #3-30-0078- 016-2023 between the
FAA and Broadwater County. Commissioner Folkvord seconded and carried. Broadwater
County Attorney Jania Hatfield commented.
10:14 AM Commissioner Folkvord moved to approve the August 2, 2023, minutes.
Commissioner Richtmyer seconded and carried.
10:15 AM Commissioner Richtmyer moved to approve the August 9, 2023, minutes.
Commissioner Folkvord seconded and carried.
Commissioner Richtmyer moved to approve claims in the amount of $1,016.92. Commissioner
Folkvord seconded and carried.
Commissioner Folkvord moved to approve claims in the amount of $31,685.05. Commissioner
Richtmyer seconded and carried.
Commissioner Richtmyer moved to approve claims in the amount of $1,505.71. Commissioner
Folkvord seconded and carried.
Commissioner Folkvord moved to approve claims in the amount of $8,000.00. Commissioner
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Richtmyer seconded and carried.
Commissioner Richtmyer moved to approve claims in the amount of $37,552.03. Commissioner
Folkvord seconded and carried.
10:20 AM Deputy County Attorney Jania Hatfield commented regarding addressing the
Commission in a meeting and stating name, spelling, and speaking into the microphone. Tim
Ravndal Broadwater County News commented.
10:22 AM Community Development and Planning Director Nichole Brown presented
Vandenacre-Hanser and Bitner’s Boundary Relocation (Township 7N, Range 1E, Section 11).
Commissioner Richtmyer and Folkvord commented. Deputy County Attorney commented.
Bernadette Swenson of Schauber Surveying commented regarding COS 182293. Commissioner
Richtmyer asked if Bucks’ property would have access even if the boundary changes. Swenson
commented answering yes. County Attorney Cory Swanson commented and clarified § 76-3-201
(1)(h), MCA. Schauber Surveying is referring to section § 76-3-207, MCA, divisions of land
exempt for subdivision review. Swanson commented that a Subdivision next to a piece of land is
not a subdivision. Justin Meissner, owner of land in Grandview Manor Phase II Subdivision,
commented. Melissa Meissner commented. Justin Meissner read into the record the covenants of
Grandview Manor Phase II subdivision. Deborah Buck and Sargent Senior Deputy Jamie Buck,
homeowners near Grandview Subdivision commented regarding potential landlocking of their
property and referenced § 70-19-4, MCA. Kit Pepperd, a homeowner in the Grandview subdivision
commented. Robert Johanson, who lives on a corner lot in Grandview Dr. commented. Theresa
Lawrence and Jeanine Stone commented. Julie Crook, owner of lot 11 abutting the Bittner
property commented. Larry Westfall commented. Deborah Simpson of Grandview Loop
commented. Lauren McLaughlin of Grandview Loop commented, Jon Rivers representing
Adrienne Frazier commented. Tim Ravndal resident on Whitehorse Road commented. Marla
Landt, Dwight Thompson, Justin Meissner, Mandy Vandenacre-Hanser, Donna Vandenacre,
John Landt commented. Eric Turk, homeowner of Grandview Loop, commented. Commissioner
Richtmyer commented. Mandy Vandenacre-Hanser and Kit Pepperd commented. Commissioner
Randolph commented. Commissioner Folkvord commented. Director Brown stated that there is
access to the amended Tract B and that there are already two addresses at that southwest
Grandview Loop. Therefore, the County cannot assign a third address. Deborah Buck
commented regarding coming to a peaceful resolution and establishing a road, believes she
would still be landlocked. County Attorney Cory Swanson commented. Commissioner Folkvord
moved to table the Vandenacre Boundary Relocation. Commissioner Richtmyer seconded. Tim
Ravndal Broadwater County News commented. Motion carried.
12:00 PM Deputy County Attorney Jania Hatfield and Director Brown presented Rolling Glen
Ranch Estates Minor Subdivision (Township 2N, Range 1E, Section 6) request Final Preliminary
Plat Approval. Need to determine if the minor subdivision is a phase of the master plan. Rolling
Glenn Ranch developer Steve Cavanaugh commented. County Attorney Cory Swanson
commented regarding the request in the packet; requesting the 3-lot minor specifically.
12:27 PM Cavanaugh asked what it would look like the amend the conditions on the PUD.
Deputy County Attorney Hatfield commented that this is part of her upcoming presentation.
Commissioner Richtmyer asked that if this is not a phase, then it’s a separate minor. Deputy
County Attorney Hatfield stated that is correct; if you don’t consider it to be part of the master
plan, then it becomes a separate minor subdivision outside of the master plan with different
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conditions.
12:28 PM Commissioner Folkvord asked if we look at this as a minor, then the PUD is void.
Deputy County Attorney Hatfield commented that ultimately her recommendation would be to
consider this as a phase of the master plan and the reason is that even if they were to move
forward with this as a minor and per Mr. Cavanaugh, he is still going to move forward with
this master plan although it would be a question on whether or not it would void it. County
Attorney Swanson commented.
12:40 PM Cavanaugh stated we either have to remove the property from the master plan or keep
it a part of the PUD but allow him to make those changes but have individual wells and septic on
those lots because he cannot get past that point; the only other option would be to file the 75-lot
major on it. County Attorney Swanson commented.
12:43 PM Deputy County Attorney Hatfield presented a slideshow going through the options for
Rolling Glen Ranch Estates Minor Subdivision. Cavanaugh stated he could not move forward
with the master plan if they imposed the conditions of the master plan. Deputy County Attorney
Hatfield stated her recommendation would be that they consider this to be a phase to the master
plan and that they require it to follow all the conditions of the master plan; the reason for that
recommendation is that those conditions that have been put in place for a reason. County
Attorney Swanson commented that the county has to consider having all these exempt wells as a
cumulative problem.
1:05 PM County Attorney Swanson asked Cavanaugh besides the housing market issues in 2008
and 2009, what else happened that changed that? Cavanaugh stated the biggest thing that
happened was the way DNRC viewed the different watersheds.
1:08 PM Commissioner Richtmyer asked if the process for voiding the PUD is its own separate
process and agenda item? Deputy County Attorney Hatfield stated that is correct it would need to
be a different agenda item. Cavanaugh agrees to grant a 30-day extension.
1:30 PM Director Brown and Deputy County Attorney Jania Hatfield presented Redistricting
County Commission Boundaries. Director Brown discussed the reason for redistricting due to
population data. GIS verifies the three commissioner districts are equally weighted. Hatfield
discussed that this approval is the first step and that should this redistricting map motion be carried
out today, the map will still need to go through the district court process to be officially adopted.
Population data previously is as follows: Commissioner District 1 — population of 2,315,
Commissioner District 2-population of 1,971 and Commissioner District 3- population of 2,488.
New proposed district numbers: Commissioner District 1- population of 2,253, Commissioner
District 2- population of 2,199, and Commissioner District 3-population of 2,322. Director Brown
stated that the next time Redistricting Commission Boundaries will need to be conducted will be
after the 2030 census. Commissioner Richtmyer moved to approve the Resolution to Redistrict the
County Commission Boundary. Commissioner Folkvord seconded and carried.
Communications Received: CAO recommendation, FY2024 Extension Services Agreement
between Montana State University Extension and Broadwater County, MT, Vandenacre-Hanser
and Bitner’s Boundary Relocation (Township 7North, Range 1 East, Section 11) Request for
Exemption Review Affidavit and Boundary Relocation COS, Map of Grandview Manor
Subdivision, State of Montana Department of Environmental Quality Certificate of Subdivision
Approval regarding Grandview Manor Phase II, Rolling Glen Ranch Estates Minor Subdivision
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(Township 2N, Range 1E, Section 6) request Final Preliminary Plat Approval, Letter to
Broadwater County Commissioner from Steve and Susie Cavanaugh regarding the list of emails sent
to County Attorney and Planner re: Rolling Glenn Ranch PUD and the RGR Estates 3-Lot Minor
Subdivision request, Redistricting County Commission Boundaries.
Present at the meeting were: Nancy Marks, Larry Westfall, Debbie Westfall, Sean McLaughlin,
Lauren McLaughlin, Deborah Simpson, Kit Pepperd, Debra Pepperd, Jonathan Rivers, Melissa
Meissner, Denise Russell, Dwight Thompson, Theresa Lawrence, Julie Crook, Jonathan Gabrio,
Lonny Gabrio, Mike Delger, Joyce Thomas, Gary Thomas, Mandy Vandenacre-Hanser, John
Landt, Elizabeth Barton, David Flaskey, Eric Turk, Bernadette Swenson, Justin Meissner, Jamie
Buck, Deborah Buck, LeWayen Kroeger, Marjorie Kroeger, Steve Nelson, Sharon Nelson,
Barbara Mutter, George Rider, Jeanine Stone, Bob Johanson, and Lori Johanson.
The meeting adjourned at 1:42 PM. The next regular Commissioner Meeting will be held on August
23, 2023, at 10:00 AM.
DEBRA RANDOLPH
Commissioner Chairwoman
Attest:
ANGIE PAULSEN
Clerk and Recorder
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